Application Guidelines for Event Coordinators
Individuals or groups planning to organize or operate any event where the general public is invited and will consume food or beverages or receive personal services must notify Niagara Region Public Health. Complete and submit the application form below within the required time frame for review by a public health inspector for approval.
Niagara Region Public Health helps event organizers and vendors ensure safe food handling at special events in Niagara to reduce the risk of foodborne illness.
Vendors must comply with the requirements for food vendors at special events and with all applicable sections of the Food Premises Regulation, under the Health Protection and Promotion Act, R.S.O., 1990.
- Community fairs
- Street festivals
- Charity barbecues
- Food expos
Before your temporary food service event, review the temporary food service standards. These are the minimum standards to help you provide the safest food possible and reduce the risk of foodborne illness.
Niagara Region Public Health helps event organizers and vendors ensure safe personal services at special events in Niagara to reduce the risk of infection to both clients and operators through exposure to blood or body fluids from contaminated hands, surfaces, instruments and equipment.
Personal service settings must comply with the Personal Service Settings Regulation 136/18 in addition to guidance from Niagara Region Public Health.
Personal services include:
- Hair styling / barbering
- Facials / make-up
- Waxing / sugaring / electrolysis and laser hair removal
- Manicures / pedicures
- Microneedling / derma rolling
- Body piercing, earlobe piercing and body modification
- Eyelash extensions, lifts, tints
- Tattooing and tattoo removal
- Tanning salon
It's the responsibility of the coordinator to:
1. Complete the application form and submit online with a site plan at least one month before the event so that a public health inspector can review the forms
2. Email email@example.com no later than two weeks before the event with a full vendor's list including the following for each vendor:
- Vendor's business name
- Contact person
- Phone number
- Email address
- Type of food or personal service offered
- Proof of inspection (examples include a recent inspection report or a direct website link to where the report can be found)
You may submit this information in an excel chart format or word document if you wish
3. Notify the local municipal clerk's office of the event to ensure compliance with all applicable departments or agencies (fire, police, by-law and alcohol)
A public health inspector may be onsite during the event to conduct an inspection of the event set-up and vendors' booths.