Terms of Reference

Overview · Terms of Reference

Mandate / Scope

The mandate of the Chief Administrative Officer (CAO) Recruitment Committee is to facilitate the recruitment process for the CAO and recommend to Regional Council a preferred candidate for the role of CAO.

Goals/Purpose

The goals/purpose of the CAO Recruitment Committee is as follows:

  1. Engage of an External Executive Search Firm
    1. CAO Recruitment Committee to select external executive search firm, as per the Niagara Region Procurement By-law
    2. External executive search firm to develop the key CAO character traits and competencies required, in consultation with all members of Regional Council and other stakeholders, to drive results forward in Niagara and be approved by Regional Council prior to the search phase of the recruitment process.
    3. External firm to undertake national candidate search, with active engagement of the CAO Recruitment Committee
  2. CAO Selection Process
    1. CAO Recruitment Committee members actively participate in a transparent, competitive, and comprehensive recruitment process, while holding in strict confidence all confidential information concerning matters dealt with by the Committee
    2. Upon completion of the recruitment process, CAO Recruitment Committee to recommend to Regional Council for approval a preferred candidate along with terms for a conditional offer of employment.
    3. Upon Council’s approval of the Committee’s recommendations, Council delegates to the Committee authority to extend the approved terms of employment to the preferred candidate, in form satisfactory to the Director Legal and Court Services in consultation with the Director People Services and Organizational Development.

Membership

The membership structure of the CAO Recruitment Committee will be comprised of five members of Regional Council, including the Regional Chair. On April 28, 2016, Regional Council approved the following membership for the CAO Recruitment Committee:

  • Committee Chair: Chair Caslin
  • Committee Members:
  • Councillor Campion
  • Councillor Gale
  • Councillor Easton
  • Councillor Quirk
  • Privacy Considerations

    The CAO Recruitment Committee will comply with all open meeting provisions. Information provided to the CAO Recruitment Committee, specifically pertaining to applicants for the position of the CAO, will be protected under the Municipal Freedom of Information and Protection of Personal Privacy Act (MFIPPA).

    The CAO Recruitment Committee shall hold in strict confidence all confidential information concerning matters dealt with by the Committee.

    Attendance

    A recruitment best practice is that all candidates are interviewed by a consistent interview panel, in support of a fair, transparent, and comprehensive recruitment process. It is incumbent on members of the CAO Recruitment Committee to actively participate in all stages of the CAO recruitment process, with specific attention paid to attending all CAO interviews.

    As is the practice with Regional Standing Committees, a member of the Recruitment Committee who has had unauthorized absence for three consecutive meetings shall be deemed to have resigned from the committee. A notification will be provided to Regional Council advising a re-appointment is necessary.

    Nothing precludes Regional Council from re-appointing the Councillor in question.

    Staff Support to Committee

    The Director, People Services and Organizational Development, Director, Legal and Court Services, and the Regional Clerk will function in an advisory capacity to the CAO Recruitment Committee, and the selected external executive search firm.

    Financial Resources

    The CAO Recruitment Committee will consult with the Director, People Services and Organizational Development, to secure the required financial resources to fulfill the direction of the committee to facilitate the CAO recruitment.

    Frequency of Reporting

    Regular updates to Regional Council will be provided, through the Regional Chair, as significant progression of the CAO Recruitment Committee is realized.

    Termination of CAO Recruitment Committee

    The CAO Recruitment Committee shall cease at the conclusion of a successful recruitment of a new CAO.

    Meetings

    Meetings shall be governed by Niagara Region’s Procedural By-law as may be amended from time to time.

    Amendments to the Terms of Reference

    Proposals to amend the Terms of Reference shall require approval of the majority of the Committee members present. Proposed amendments to the Terms of Reference shall be submitted to Regional Council for approval and only take effect upon the approval of Regional Council.


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